Meeting the needs of modern Pharmacy Management

Pharmacy technicianUsed by over 100 NHS Trusts and 200 hospitals and backed up with over 20 years of clinical pharmacy experience, JAC’s medicines management solutions offer a proven and scalable solution for modern hospital pharmacy departments.

IT systems for managing hospital pharmacy departments have matured greatly in the last decade. The ability to provide traditional pharmacy services is expected as a minimum and, while approaches vary, the core functionality and service outputs are broadly the same. To the untrained eye there may seem little to differentiate between the systems on offer.

However, the modernisation of health services as a whole and the adoption of new healthcare delivery and management practices demand a strategic change in hospital pharmacy practice. Increasing pressures – on financial control, access to services and the availability of clinical pharmacists at the point of care – requires that best use is made of both technology and the rapidly increasing stores of information.

In response to these changes, JAC’s Pharmacy Management system provides a fully integrated system that offers a unique combination of advanced functionality, system accessibility and a store of data that is comprehensive enough to support modern service delivery and management practices.

Milton Keynes Hospital NHS Trust has recently announced that it is benefitting financially from the implementation of JAC’s pharmacy stock control system.

One example of these benefits is how the system allows much smoother processing of financial reporting. Custom drug cost reports required by the Trust on a daily basis (e.g. by speciality, Category Z exemptions etc) are provided with ease.

Designed in close collaboration with chief and clinical pharmacists, pharmacy technicians and system users, JAC’s systems are the result of twenty years of domain expertise.

The Pharmacy Management system’s basic functionality includes:

  • Stock control

  • Order and delivery processing

  • Invoice and credit handling

  • Dispensing

  • Ward Stock

  • Reporting

  • Accounting

  • Manufacturing and trading

Today’s issues, tomorrow’s imperatives

The JAC Pharmacy Stock Control system is constantly being enhanced to remain up to date with the requirements of modern hospital pharmacy departments. Our in-house pharmacy team continually collaborate with our users to address changes in pharmacy practice.

Driving clinical practice:

The JAC system is a single, fully-integrated and scalable solution that can be deployed in any location or environment – allowing processing of pharmacy work to take place on the ward, supporting decentralised pharmacy models and allowing pharmacists to be ward-based.

Payment by results:

As the system captures all available elements of patients’ medication histories, when PBR was introduced the required information was accessible and could be reported on without further development of the system.

One-Stop Dispensing & Patients Own Drugs:

The latest version of the JAC system has been adapted in line with changing practice to support these time and money saving initiatives.

Aseptic production:

Enhancements to the bulk manufacturing suite add to the existing TPN functionality to support aseptic production of CIVAS and chemotherapy products – full integration of this suite ensures comprehensiveness of the patient medication record and automates stock control and the re-ordering of ingredients as part of the CIVAS dispensing process.

Discharge letters & TTAs:

Additional system functionality can be used to produce detailed and legible discharge prescription and interim discharge letters. The outbound GP interface allows immediate electronic delivery of discharge letters to GPs.


Over 50% of JAC users have robot automation in operation using a number of interfaces to automate pharmacy processes – including intelligent stock reconciliation, goods receipt, dispensing, labelling, ward box filling and inter-store transfer.

Integrated pharmacy management – Managing information flows within pharmacy and externally

A single, integrated solution

Full integration of the system’s functionality and databases provide system-wide access to comprehensive data for consolidated reporting in real-time – avoiding difficulties associated with modular systems where information can be isolated and difficult to access.

Patient safety and drug stock accountability

All stock can be tracked through-out the supply chain and integrated clinical decision support provides checks and balances on patient allergies, drug interactions and therapeutic duplicates.

External Integration

Joining up the disparate systems and facilities that support pharmacy service delivery is crucial to providing a holistic view of the activities, and issues facing, hospital pharmacy departments. The JAC system leads the way in integration, interfacing and interoperability.

Interfaces with PAS systems

A subset of patient demographics is provided automatically – presenting the user with accurate patient detail and avoiding duplicate entries and manual transcription errors.

Integration with finance systems

Enables efficient real-time reporting of purchasing, invoicing, stock information and stock reconciliation as well as automating electronic purchasing from suppliers.

Robotic interfaces

Allows any number of robotic devices to be simultaneously connected to a single system – providing enhanced interaction between robotic devices and a Trust’s clinical and management systems as well as allowing intelligent automation of workflow by enabling systems to capture, monitor and act on data autonomously.

Uncovering the value of your information

The JAC system is able to gather all available information on drugs, patients, prescribers, suppliers and finance in real-time. Advanced reporting functionality is available to make best use of the data acquired by a Trust through scheduled and ad-hoc reporting of the system’s usage.

System interoperability
System interoperability

The power of this information is not only in the provision of real-time reporting but in the provision of information to analyse and adapt to/implement beneficial process change.

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